ZENCASH HELPS YOU SHEPHERD YOUR INVOICES FROM UNPAID TO PAID
Saves you time, Improves your cash flow and Reduces stress.
Get Started- Cloud-based
- Outsourced actions
- Managed service option
The problem and the solution
- My customers aren't paying me on time.
- I don't have time to follow up consistently and methodically.
- Often if there is a problem with an invoice, we don't know about it until it's too late.
- My team wastes time tracking down status of invoices.
- ZenCash offers two ways to get receivables help — a self service, software-only option, and a managed service option.
- The managed option combines our elegant AR software with a dedicated AR expert focused on your business.
- We transform AR from something that's often overlooked and understaffed — into a disciplined, well-groomed part of your company.
Keep reading or sign up now.
Get StartedSMART COMPANIES MAKE RECEIVABLES A PRIORITY
We are passionate about helping you master your accounts receivable.
The typical AR management story
Often the management of AR looks like this: Go into the accounting app and export an AR aging report to a spreadsheet, then open that spreadsheet and use it as the “AR tracker”, and then use email, phone, and mail to follow up on each open balance. As a company grows and the number of people involved in each transaction increases, so too the complexity of managing AR increases.
Should you outsource (some or all) of your AR processes?
Most businesses would assert that managing and tracking accounts receivable is one of those necessary evils—something that must be done well, but usually doesn’t get the attention it deserves. Yet, it’s also a vital function and one that involes money and the relationships with your customers. So, is it possible to outsource all or part of it? Yes! Those reasons make it *better* to outsource.
Over the last decade, businesses have grown to realize that focusing on core strengths and delegating non-core ones to others for whom they are core is a natural and wise move. A healthcare company outsources IT. An accounting firm outsources HR. Each function is vital and involves mission critical assets, but in both cases, there are others on the outside that can do it better.
We are experts at managing, tracking, measuring—doing AR. Let us do what we do best for your company.
IS ZENCASH RIGHT FOR ME?
Our target market consists of $2MM to 200MM revenue businesses that have a reasonable amount of pain associated with AR.
Example 1
Growth-oriented tech company
[Reality check: You're putting that cash at risk and, no, you won’t always get paid eventually.]
ZenCash ROI
ZenCash makes sense for us because we can invest a small amount up front, and have confidence that we will see cash flow gains each month. We historically had about 20% of our AR still outstanding at the 120-day mark — so loss prevention, increased cash flow and stress reduction are what drove the ROI numbers for us.
| Annual loss prevention | $60,000 |
|---|---|
| Annual cash flow improvement | $150,000 |
| Annual human capital savings | $27,000 |
Results vary per industry and per client. Loss prevention includes revenues achieved that would have otherwise been lost due to lack of follow-up. Cash flow improvement includes cash receipts in the current year that otherwise would have been received in future years.
Example 2
Larger, mature ad agency
ZenCash ROI
We like the ZenCash Managed AR service because it allows us to keep our [higher-dollar] resources focused on tasks that are billable or that generate new business—while letting ZenCash do what they do best. For us, the ROI is all about people cost savings and the intangibles of lower stress and peace of mind related to doing AR well.
| staff | Hrs/Wk | Hr/Value | Annual Savings | |
|---|---|---|---|---|
| C-level & VP people costs | 2 | 1.5 | $400 | $57,600 |
| Sales costs | 3 | 2 | $100 | $28,800 |
| Finance / AR people costs | 5 | 10 | $40 | $96,000 | Total $182,400 |
Results vary per industry and per client.
SOFTWARE SO GREAT YOU'LL TELL YOUR FRIENDS
You won't have to tell your customers — they'll notice the improvements.
- As seen in
- Forbes
- Venture Beat
- Vator news
- Information Week
- Tech Crunch
TWO WAYS TO USE ZENCASH
Simple, elegant and DIY? OR Simple, elegant and assisted.
Self Service
ZenCash software and outsourced actions only
ZenCash is managed through an advanced web application. It is Software as a Service or “SaaS”, meaning there is no software to download, no hardware or servers for you to purchase.
The application serves as the hub and primary scheduling interface for all receivables and collections activities. With the Managed AR Service, the ZenCash application is used by our team and yours—creating a seamless experience for management of receivables activity. Here are some of the key features:
- Syncs with popular invoicing and accounting apps like Intuit’s QuickBooks
- Enables global action timelines (send reminder on day 45, phone call on day 60, etc.)
- Provides customizable messaging on printed thank you notes and tight controls over branding with your company name and logo (never ZenCash's)
- Includes robust, in-application audit trails at both the account and invoice level
Managed Service
Full Serve software + Dedicated AR Expert
During the setup process our team will create an invoice follow-up strategy that fits your business. Then, with your approval, we begin taking action on your behalf. As a ZenCash Managed AR customer you get a dedicated AR phone number and dedicated AR email address that goes directly to our team. Thus your involvement becomes “level 2” support. In other words, you are there to answer questions or discuss any customer issues that have been escalated by our team and ZenCash handles the first line of receivables support.
What's included
Every ZenCash Managed AR Service includes all of the features in our Self Service package, PLUS a dedicated AR representative focused on transforming your AR. Truly, the best of both worlds.
- Our initial consult and best practices guide provide better understanding and clarity of your AR challenges
- We give you an outside look at your business, and help you learn from others in and outside of your industry
- ZenCash becomes an extension of your company with a dedicated AR phone number, email address, and payments lockbox
- Each package includes a minimum number of scheduled emails and phone calls in addition to ad-hoc help that's needed
- Up to 10 hours of special attention to aged invoices and up to 10 hours of initial data grooming to help fix missing or bad customer information
- Unlimited access for you and your team to the ZenCash Receivables CRM software
PRICING & SIGN UP
Focus on your strengths. Let us take over your AR pain.
Self Service
No monthly fees. Pay only for what you use.
- Syncs with popular invoicing apps
- Create a global follow up action schedule
- Create manual “on the fly” actions
- Your branding and your customized messaging
- Elegant, easy to use interface
See ZenCash standard Terms and Conditions
Managed Service Plan
Stop dropping the ball. Let us take over your AR pain.
- Syncs with popular invoicing apps
- Create a global follow up action schedule
- Create manual “on the fly” actions
- Your branding and your customized messaging
- Elegant, easy to use interface
- PLUS Dedicated AR help each month
- PLUS Initial consultant and AR best practices
- PLUS 50 phone calls & 50 emails included
See ZenCash standard Terms and Conditions
Additional Terms and Conditions
Managed account pricing is based on the number of accounts and invoices under management with additional consideration given to account complexity and data quality.
Version Two COMING SUMMER 2013
In addition to the great things you can already do with our Self Service app and the Managed AR Service, ZenCash Labs is working at a maniacal pace to bring you ZenCash Two, the most sophisticated tool for managing receivables ever built.
ZenCash works with Quickbooks Online, Quickbooks Desktop, Blinksale, Xero, Harvest, Freshbooks, Clio, LessAccounting and Ronin.
To request other integrations such as Netsuite, WHMCS, Great Plains, Sage, Intacct or others, fill out this questionnaire and indicate your preferred platform.
Accolades for ZenCash
